- Complete I-9 Form (Employment Eligibility and Identify Verification) after hiring and by third day of work: Employer is required to keep on file for three (3) years after the date of hire or for one (1) year after employment is terminated, whichever is later.
- Pay at least Minimum Wage ($5.15/hour) with few exceptions.
- Withhold 6.2% (Social Security, OASDI) and 1.45% (Medicare) from each employee’s gross paycheck - Total of 7.65% (see exceptions in Circular A, Publication 51 and Circular E, Publication 15).
- Withhold Federal Income Tax (FITW)
, using tax table in Circular E, Publication 15.
- Deposit
employee’s share of Social Security and Medicare withheld PLUS matching employer’s contribution (Total 15.3%) to local depositor bank with Form 8109 Coupon Book sent to you from the IRS. Include the employee’s share of Federal income tax withheld in the deposit amount and check appropriate boxes.
- Withhold Indiana State and Applicable County Income Tax
from employee’s wages according to WH-13 "Withholding Instructions for State & County Income Taxes."
- Deposit Indiana state and county income taxes
withheld from employee’s wages to the State of Indiana using WH-1 vouchers.
- Make Workers' Compensation premium payments to private insurance carrier if coverage is required or elected.
- Report work-related fatalities and catastrophes
(when three or more are hospitalized) to 317-232-2693 or 1-800-321-OSHA (6742).
- Pay Indiana and Federal Unemployment if liable.
are liable if gross payroll in the business exceeds $20,000 in a calendar quarter, or if 10 or more workers during any 20 weeks in a calendar year.
- For-profit non-agricultural employers
are liable if they pay $1,500 in gross wages in a single calendar quarter or if they have at least one worker performing services in some part of a day in each of 20 weeks in a calendar year.
- Federal
: Deposit quarterly Using Form 8109 Coupon Book in any calendar quarter you have $500 of FUTA Tax (including carryover from previous quarter).
- Indiana
: Must complete Report to Determine Status (Form-2837) and/or Status Report Agricultural Employment (Form 46798) and submit Quarterly Contribution Report (Form UC-1) and Quarterly Payroll Report (Form UC-5) with deposits.
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